Constitution & By-Laws

03/2016

Constitution

Preamble

We, the undersigned, wishing to secure for ourselves the pleasures and benefits
of the association of persons commonly interested in Amateur Radio contesting,
constitute ourselves as the Georgia Contest Group and enact this constitution
as our governing law. It shall be our purpose to promote radio knowledge,
fraternalism, and individual operating proficiency, and to so conduct club
programs and activities as to advance the general interest and welfare of
amateur radio in the community.

Article I – Membership

All persons interested in amateur radio contesting shall be eligible for membership.
Membership shall be by application and election upon such terms as the club shall
by its By-Laws provide.

Article II – Officers

Sec. 1 – The officers of this club shall be: President, Vice President,
Secretary/Treasurer and shall be elected for a term of one year by ballot of the
membership, provided there be a quorum voting.

Sec. 2 – An officer may resign his/her position in writing at which time all records
and assets of the club will be turned over to the President or Vice President.

Sec. 3 – Vacancies in official positions occurring between elections must be filled by special elections at the first Regular or Special meeting following the withdrawal, removal, or resignation at which a quorum is present and voting.

Sec. 4 – Officers may be removed by a three-fourths vote of the members attending a Regular or Special meeting, at which a quorum is present and voting.

Article III – Duties of Officers

Sec. 1 – The President shall preside at all annual and any special meetings of this club pursuant to its Constitution and By-Laws. The President will: sign official documents; enforce observance of Articles and By-Laws; appoint Committee Chairs; endeavor to accomplish the goals of the club. He/she shall perform all other customary duties pertaining to the office of President.

Sec. 2 – The Vice President shall assume all the duties of the President in the absence of the latter. He/she will perform other duties as agreed upon with the President.

Sec. 3 – The Secretary/Treasurer shall keep a record of the proceedings of all Regular and Special meetings, keep a roll of the members and update ARRL and CQ as may be necessary, and carry on and maintain all club correspondence. He shall perform all other customary duties pertaining to the office of Secretary. Also, as Treasurer, he/she shall receive and account for all monies paid to and on behalf of the club as applicable. At each regular meeting, he shall submit a statement of receipts and expenditures as applicable. The Treasurer shall assist the President in the preparation of an Annual Operating Budget, maintain and reconcile bank accounts, and invest in all funds guided by the Prudent Man Rule as applicable. The President and the Treasurer are authorized to sign account checks individually as applicable. He/she will perform all other customary duties pertaining to the Treasurer position and shall turn over all information in his/her possession belonging to the club to his/her successor.

Article IV – Meetings

The By-Laws shall provide for an annual meeting and any special meetings at such time and place as shall be conducive to maximum attendance. Meetings and votes shall be held/acted on in person and/or via electronic means. At meetings, a minimum of one-fourth of the membership shall constitute a quorum for the transaction of business. Membership meetings shall be conducted in accordance with and be governed by the Constitution and By-Laws and Robert’s Rules of Order.

Article V- Participation

Sec. 1 – The purpose of the club is to foster participation in radio sporting events.

Sec. 2 – Members should submit a GEORGIA CONTEST GROUP club score whenever a club category exists.

Sec. 3 – Membership status is based upon participation as outlined in the By-Laws.

Article VI – Amendments

This Constitution or the By-Laws may be amended by a two-thirds vote of the members attending an annual or special meeting. Proposals for amendment must be submitted to the general membership at least 30 days in advance of the meeting at which the proposed amendments are to be acted on. Such notice shall be posted on the GCG website if available and include the proposed new language integrated into the existing language. Proposals for amendments must be submitted to the Secretary in writing at the annual or special meeting and voted on at that meeting.

By-Laws

I. Club Jurisdiction:

1. The center of the club shall be located at coordinate’s 33.02873N/84.71298w near Greenville, GA.

2. The jurisdiction of the club shall for:

i. ARRL contests – include the entire state of Georgia

ii. CQ contests – encompass an area that is based on the current CQ rules centered on the above location.

II. Secretary:

1. It shall be the duty of the Secretary to keep the Constitution and By-Laws of the club and have the same with him/her at every meeting. He/she shall note all amendments, changes, and additions on the Constitution and shall permit it to be consulted by members upon request.

III. Membership:

1. Membership is open to Licensed Radio Amateurs.

2. Membership includes all club privileges as well as rights to hold a club office and to vote for club officers.

3. Applications for membership may be submitted at any time.

4. Members must meet the minimum participation requirements in order to remain on the club roster.

IV. Participation:

1. Club members are encouraged to participate in all amateur radio contests, with particular emphasis given to the ARRL November Sweepstakes, ARRL International DX contests, NAQP’s, and the CQ WW DX contests and WPX contests.

2. Club members are encouraged to submit a GEORGIA CONTEST GROUP club score whenever a club category exists.

3. The minimum requirement for membership is participation in at least four contests annually AND one of the four must be ARRL contests that provide for club competition.

i. Participation in a multi-operator station qualifies.

4. Members who do not meet this minimum requirement over a 12 month period will be dropped from the membership roster.

V. Meetings:

1. An annual meeting shall be held on the 2nd Saturday of June each year. Special meetings may be called by the President at any time. Notices shall be sent via email to the current addresses on file with the Secretary. Only such business as designated shall be transacted. Such notices shall be sent so they arrive not less than 48 hours before the meeting.

VI. Due Fees and Assessments:

1. There shall be no dues required to participate in the Georgia Contest Club.

VII. Elections:

1. Elections of officers shall be scheduled pursuant to Article II of the Constitution

2. Officers will assume their elected office July 1 of the following fiscal year.

3. Nomination Committee:

i. The President will appoint a nomination committee three months prior to elections.

ii. The committee will be charged with finding qualified candidates to run for office.

iii. The committee will present a ballot to the President one month prior to the annual meeting at which time the President will entertain a motion for nominations and to accept the ballot.

iv. The final ballot will be published and made available to all club members by email.

v. The president will dissolve the nomination committee after the annual elections.

4. Voting:

i. Voting will be done via email.

ii. Immediately after voting, the ballots will be counted by the Secretary and shared with the membership.

iii. Any candidate may request a recount of the ballots.

iv. In case of an unopposed slate, the President may entertain a motion for the Secretary to cast a single ballot.

VIII. Quorum

1. For purposes of effecting an official Annual or Special meeting, a quorum is considered to be achieved if 25% of the members are in attendance.

IX. Club Call Sign:

1. The club may elect to apply for a club call sign as provided by FCC rules part 97.

2. The President shall assign trusteeship of the club call sign.

3. The trustee shall:

i. Be a member of the club in good standing

ii. Meet FCC requirements

iii. Not had his/her Radio Amateur license revoked or sanctioned at any time.

X. Dissolution:

1. Terminations of Operations

i. In the event the Officers vote that the Club should be dissolved, the motion for dissolution must receive more than two-thirds vote of the full membership to pass.>

2. Disposition of Assets

i. The Officers shall handle the disbursement of all assets of the club.

ii. No member or group of members shall receive benefit from the assets.

iii. All equipment will be sold and net proceeds donated to a non-profit organization.

iv. All remaining cash will be donated to a non-profit organization.

Revised 7-14-2012 8:00pm EST